When you convert a PDF file to a Word document, the text often appears as one big block without any line breaks or paragraphs. This is a common issue, especially when the PDF was originally scanned or saved without editable formatting.
I know many people don’t know how to separate combined text in one go using Microsoft Word’s built-in tools, but it’s actually quick and easy once you know the trick.
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Contents
Step-by-Step: Use Find and Replace to Add Paragraphs
- Open your converted Word document.
- Press Ctrl + H to open the Find and Replace box.
- In the Find what field, type:
. - In the Replace with field, type:
.^p
(That’s a full stop followed by a paragraph break.) - Click Replace All.
This will instantly place each sentence on its own line, making the document more readable and professional.
Bonus Tip: Let Grammarly or Microsoft Editor Help
If the document still feels hard to read or unstructured, paste it into Grammarly.com or activate Microsoft Editor inside Word. These tools can suggest better formatting, grammar corrections, and even paragraphing for smoother reading.
Next Time: Use Smarter PDF Converters
To avoid merged text issues from the start, try converters like:
- Online2PDF.com
- Convert.town (PDF to Text)
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